Easy to Organize
In all the buzz about enterprise-wide document management, the individual desktop has been largely overlooked. But as companies invest in document management solutions for the enterprise, they need to keep in mind that employees spend most of their time working with documents on their individual PCs rather than a network repository. It’s easy to take for granted that Microsoft® Windows® provides all the features needed for handling documents, but that’s just not the case. Only PaperPort Professional closes the gap between what Windows offers and the ability to manage scanned paper and PDF documents quickly, easily and effectively on a digital desktop. At the same time, it provides the perfect on-ramp to enterprise-wide document management systems. You simply won’t find another PC document management application that can do all that.
The best thing to happen to your PC since Windows
PaperPort is designed to work with Microsoft Windows in the most efficient way possible, leveraging what necessary features are already available for a complete desktop document management environment. PaperPort uses the existing folder structure in Windows while allowing you to customize what folders you want to see at any given time. PaperPort also creates searchable PDF files and provides a plug-in for Windows Desktop Search so these files can be indexed and searched. PaperPort is simply the ultimate document desktop for Windows
Safe and secure – compliance is mandatory
Because of PaperPort’s superior integration with Windows you can be assured that PaperPort will only allow access to folders on your computer to those who have the proper access rights. And you in-turn can only access those folders for which you have access rights. PaperPort utilizes in-place security developed and implemented through Windows so your IT staff won’t have to reinvent the wheel and no additional investment is required. You will be prompted for passwords as necessary as if you were working directly in Windows. You also have complete control to change access to shared folders where you have administrative rights. In addition, PaperPort provides the ability to secure individual PDF files with advanced password control.
Intuitive thumbnail desktop
PaperPort Professional provides a visual desktop with large, clear page and document thumbnails to improve the way you work with application files, digital photos, PDF files, scanned and electronic forms, saved Web pages and all your scanned paper documents. Quickly browse, organize and use all your files without having to open them to see what’s inside.
Folder management
Comprehensive folder management features allow you to organize documents for ease of information access. You can distinguish folders by choosing from 29 colors. Use folder directories to help you locate documents with ease. Attach folder notes and automatically add that information to files as you scan them. Even create multiple folders at once by importing a list of folder names from a text file.
Assemble custom PDF documents by dragging and dropping
PaperPort Professional features a unique split desktop design that displays individual page thumbnails alongside document thumbnails. Just drag and drop entire documents within another document or selectively copy and paste individual pages from one PDF document to another. Quickly assemble custom PDF documents by combining scans and photos with Microsoft® Word, Excel® and PowerPoint® files. And once your custom PDF document is assembled, you can simply email it to intended recipients. No need for costly printing, copying, faxing or mailing. It’s like stacking, stapling and sending real paper — only a whole lot faster, easier and greener.
Fast, easy electronic form filling
Create neat, shareable and searchable forms that mirror paper originals in minutes. Extensive control over form elements ensures perfect forms every time. With PaperPort’s FormTyper™ feature, you will never have to fill out another form by hand. FormTyper automatically recognizes check boxes and identifies the form fields so you can quickly tab to the next fillable field, type in the information, and print, save or e-mail the completed form. PaperPort’s transparent stamps are perfect for adding scanned signatures. It’s faster and cheaper then faxing or mailing. And you never have to worry about illegible handwriting!
Locate important folders immediately
PaperPort Professional allows you to bookmark your commonly used folders so you can get to your documents right away. A “back” button makes it easy to revisit recently viewed folders eliminating wasted time navigating to information.
Find documents instantly using standard search engines
Because PaperPort saves all your scanned documents and electronic files as fully searchable PDF files on your digital desktop, finding what you need is always fast and easy. All you have to do is enter keywords or phrases into Windows ® Desktop Search or Google® to quickly locate a specific file on your computer or shared network.
Indexing on your schedule
PaperPort Professional’s flexible Index Manager allows you take advantage of non-peak processing times by scheduling when and how PaperPort will convert all your image files to searchable documents using the built-in OmniPage Search Indexer.